GigPlaner for companies in the event management sector

Personnel planning for events made easy

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Fast, efficient personnel planning for companies in the event management sector

GigPlaner makes often unnecessary, complex or lengthy requests and arrangements made by email or telephone things of the past. All requests and arrangements can now be handled over a central platform which can be accessed by everyone involved. This gives planners an instant overview of member availability.


GigPlaner is suitable for many different companies:

Availability view

Personnel planning for events

GigPlaner’s clear display makes planning staffing for your events exceptionally fast, easy and efficient. GigPlaner provides a quick overview of upcoming events and other activities. Your staff can be added to events quickly and are automatically informed by email. If required, they may then have the option to confirm or reject the booking. GigPlaner thus offers you the greatest possible flexibility and the best possible method for personnel planning.

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Monthly payroll

Payroll & statements

GigPlaner automatically generates monthly statements based on the working hours recorded by staff, e.g. for freelance and part-time employees. Payroll statements can be based on a flat rate, daily rate or hourly wage. The statements can also be used to generate invoices for clients with differing amounts due.

More on payroll & statements

Flexitime overview

Time recording with flexitime accounts

A flexitime account can be set up in GigPlaner for permanent staff. Hours worked can then be conveniently recorded using the time clock in the Smartphone Web App or subsequently, by manually recording the hours worked for the respective event. Holiday days and, if required, prescribed breaks are automatically deducted.

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Holiday overview

Holiday management

GigPlaner includes a holiday management facility to give planners a complete overview of all available staff or members at any time. Depending on the tariff, holiday can not only be recorded by the employee, but also approved or rejected by the appropriate supervisor. Employees on approved leave at the time a scheduled event is held are identified accordingly when staffing is organised for the event.

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In order to enable you to use all the information in GigPlaner at any time, even when travelling, the Smartphone Web App provides access to GigPlaner’s most important information and functions. Besides access to data on your events, your staff also have the option of recording hours worked immediately using their Smartphones and storing these automatically.

More on the Smartphone-WebApp

iCal subscription

iCal connection

All events in GigPlaner can be integrated into your chosen calendar software as an iCal subscription. This also provides your staff or members with an overview of all events in their own private calendar. Depending on the tariff it is also possible, if required, to integrate an external calendar into GigPlaner in a similar way. This means that if you wish you can also view your private appointments, for instance, in GigPlaner.

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Nothing is more important than being able to display data recorded over the course of time clearly. Only then can the right conclusions be drawn and, if necessary, appropriate actions be taken. For this reason, GigPlaner provides detailed statistics on, for example, the number of different types of event, activities, hours worked, and of course on personnel costs. This tells you at a glance how your company, band or club has developed over time.

More on statistics

Visit us at Prolight & Sound in Frankfurt

In Hall 3.0 at booth H 77 we will tell how you can reinvent the personnel planning of your events.


GigPlaner - personnel planning for events

GigPlaner makes personnel planning for events faster and easier. The clear display in your web browser allows you to see your staff and/or member availability at a glance. With the GigPlaner Smartphone app, you can access data from anywhere.

The most economical GigPlaner tariff starts at just €28 for 6 months. The highest tariff (Business Premium), which gives you the full range of functions, costs just €440 for 6 months.