Personnel planning for events

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Personnel planning for events

GigPlaner’s clear display makes staff planning for your events fast, easy, and efficient. GigPlaner offers a quick overview of upcoming events, rehearsals and other jobs for band members and company staff alike. Members and employees can be added to jobs quickly, and they are automatically informed by email. They then have the option to confirm or reject the event.

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Personnel management

Clear personnel management

A well designed personnel management system is the basis for fast, efficient event planning. GigPlaner can be used to create an individual profile for each employee, with which the respective employee can also log directly into GigPlaner. Not only can you manage your staff with GigPlaner, you can also communicate directly over a central platform.

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Monthly payroll

Payroll and Statements

GigPlaner automatically generates statements, for example for freelancers or part-time staff, based on the working hours recorded by staff. Payroll statements can be based on flat rates, daily rates or hourly wages. The statements can also be used to generate invoices for clients with differing amounts due.

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Flexitime overview

Time recording with flexitime

A flexitime account can be set up in GigPlaner for permanent staff. Hours worked can then be conveniently recorded using the time clock in the Smartphone Web App or subsequently, by manually recording the hours worked for the respective event. Holiday days and, if required, prescribed breaks are automatically deducted.

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Holiday overview

Holiday management

GigPlaner includes a holiday management facility to give planners a complete overview of all available staff or members at any time. Depending on the tariff, holiday can not only be recorded by the employee, but also approved or rejected by the appropriate supervisor. Employees on approved leave at the time a scheduled event is held are identified accordingly when staffing is organised for the event.

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In order to enable you to use all the information in GigPlaner at any time, even when travelling, the Smartphone WebApp provides access to GigPlaner’s most important information and functions. Besides access to data on your events, your staff also have the option of recording hours worked immediately using their Smartphones, and storing these automatically

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iCal subscription

iCal connection

All events in GigPlaner can be integrated into your chosen calendar software as an iCal subscription. This also provides your staff or members with an overview of all dates in their own private calendar. Depending on the tariff it is also possible, if required, to integrate an external calendar into GigPlaner in a similar way. This means that if you wish you can also view your private appointments, for instance, in GigPlaner.

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Exporting events

It is often important, particularly for bands and clubs, to publicise current dates and events on their home page. Keeping different systems updated, however, is often inconvenient and particularly prone to error. For this reason, GigPlaner offers a simple export interface with which dates flagged in GigPlaner can automatically be publicised on the band’s home page together with additional information as required.

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Nothing is more important than being able to display data recorded over the course of time clearly. Only then can the right conclusions be drawn and, if necessary, appropriate actions be taken. For this reason, GigPlaner provides detailed statistics on, for example, the number of different types of date or event, activities, hours worked, and of course on personnel costs. This tells you at a glance how your company, band or club has developed over time.

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Subcontractor connection

Subcontractor conection

Via an API interface, several GigPlaner accounts can be linked and synchronized. In this way, the GigPlaner offers the possibility to quickly and easily create requests to subcontractors and, if they also use the GigPlaner, display them directly in their system. This ensures a significantly accelerated process in the cooperation with subcontractors and personnel service providers.

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GigPlaner - personnel planning for events

GigPlaner makes personnel planning for events faster and easier. The clear display in your web browser allows you to see your staff and/or member availability at a glance. With the GigPlaner Smartphone app, you can access data from anywhere.

The most economical GigPlaner tariff starts at just €5 per month. The highest tariff (Business Premium), which gives you the full range of functions, costs just €25 per month.